Project Assistant

Description:

OCALI is recognized as a global leader in creating and connecting resources and relationships to ensure that people with disabilities live their best lives for their whole lives. OCALI is a trusted source of high-quality information, facilitation, coaching, professional development, and technical assistance to ensure families, educators, and service providers are equipped to effectively care for, support, educate, employ, or work with individuals with disabilities. Our staff works in a collaborative environment on a wide range of multifaceted and customized projects. OCALI offers a competitive salary, benefits, and retirement package.

We are hiring a Project Assistant to support OCALI’s Lifespan Transition team & the Outreach Center for Deafness and Blindness team. The daily requirements of the Project Assistant role will vary widely, such as travel and fiscal management, event planning, monitoring and responding to inquiries, supporting data collection and reporting requirements, providing technical and administrative support, attending meetings and events as requested, and completing other duties as assigned.

Minimum Qualifications:

Self-motivation and initiative, strong independent work ethic
Strong organizational skills, attention to detail, and proven ability to perform assigned tasks independently with a high degree of accuracy
Proven ability to use good judgment, prioritize, and meet deadlines across multiple responsibilities simultaneously
Ability to maintain the confidentiality of sensitive and private data
Ability to approach situations and challenges with flexibility
Ability and desire to work in a team environment and with diverse groups of people
Experience and proficiency in fiscal management
Excellent written and verbal communication skills
Experience and proficiency with applications and online environments including but not limited to: Microsoft Word, Excel, PowerPoint, Teams/Zoom, SharePoint
Bachelor’s degree, or comparable experience, required

Responsibilities and Essential Functions:

Provide administrative support along with clerical tasks that aid the daily team operations
Coordinate workflow and materials for deadline-sensitive tasks such as travel and mileage reimbursement
Maintain and organize fiscal documentation, ensuring all activity is recorded accurately and evaluated accordingly
Collaborate with fiscal team on responsibilities including but not limited to maintaining fiscal records, vendor contract preparation, purchase orders, invoices, reporting, etc.
Plan center events in partnership with internal staff and external vendors as needed
Coordinate in-state and out-of-state travel requests for center teams as needed
Attend virtual and in-person meetings and events as requested
Monitor, track, and respond to inquiries from stakeholders
Plan and schedule internal and external meetings and events
Support center data tracking and preparation for reporting requirements
Prioritize between multiple and changing daily tasks while effectively managing short, mid, and long-term assignments
Demonstrate accuracy, responsiveness, and positive communication, written and oral, with internal and external customers
Provide positive customer service and technical assistance to both internal and external stakeholders
Willingness to learn accessibility principles or practices as they relate to specific tools and responsibilities
Other duties as needed

What’s in it for you?

OCALI offers excellent benefits and retirement packages, including eligibility in SERS, as well as access to:

A mission-driven, innovative, and growing team (more opportunities are coming!)
Health, dental, and vision insurance
Paid time off and generous holiday schedule
Flexible and fast-paced work environment
Professional learning opportunities

Salary: Salary range $50K to $60K, commensurate with experience.

Reports To: Center Director

Application Procedures: Please complete the employment application through the ESC site.

For questions, please contact: nathan_ticknor@ocali.org